Author John Wilhoit, Jr.

Ten Ways to Find $10,000 on Property

by John Wilhoit Jr. on

When people find money it is usually in small increments like a jar of change or that lost $20 in an old pair of jeans.  Following are ideas on finding $10,000 this year on property.  Some of these ideas can produce $10,000 by themselves.  Some may reduce costs and drop additional cash to net operating income (NOI).

Professional athletes know this well; it is not any one thing they do that makes for success, it is doing many small things well that culminate in high achievement.  The same applies in property management.  Presented here are ten suggestions for finding an additional $10,000.

In multifamily there is no magic bullet, however, savings and revenue are sometimes  right in front of us.  We just have to keep looking.  All of the following ideas, collectively, should assist you in finding $10,000 on property.

1.  Answer every phone call.  Every phone call is a potential lease.  Large  Real Estate Investment Trust (REITs) have proven that answering every call can directly impact revenue generation to the tune of one or two percentage points per year.  For multifamily assets with one million dollars in annual revenue this equates to $10-20,000 a year.

2.  Enforce late fee collections.  Adhere to the terms of the lease.  Both parties, property management and tenant, have agreed to the terms of the lease.  The lease has a provision for payment of  late fees.  Enforce the provision.

3.  Thinking time.  Get ideas from those that know the property best.  Have a  brain-storming session with site personnel; management, leasing and maintenance.  Make it fun.  Have food!  Really.  No one knows the property better.  

4. Increase on-site coin operated washer/dryer fees by .25 cents per use.  Load factors are pretty easy to figure out.  On 1,000 loads (wash/dry) per month a .25 cent increase generates an additional $250 per month, or $3,000 annually.

5.  Charge monthly pet fees.  It’s common practice to charge a one-time pet fee at time of the original lease.  An alternative strategy is to lower this fee (not eliminate the entry fee) and charge a monthly fee for each pet.  This could be as little as $10 per month per pet.  Size the fee based partly on the average length of tenancy.  This will provide guidance on the total pet fees earned per pet per lease.   On a 200 units property with 20 units having pets a $10 monthly fee converts to $200 a month or $2,400 a year.

6.  Early termination fees.  Make sure each new lease and each lease renewal has a clause for early termination fees (if allowable  in your state).  This amount can range from  one to three months rent for breaking a lease.  This provision can add several thousand dollars each year to revenue.

7. Review existing loans for re-finance opportunities.  The savings here can be significantly higher than $10,000 all by itself.  This is one area where we prefer to stay away from the word “presume”.   Talk to real lenders and see what is possible.

8. Utility Audit/Sub-metering.   Sub-metering saves money.  A review of all utility expenditures is just good business.  Here is one place to start:

9. Energy efficiency review.  What energy upgrades were accomplished at your property recently?  Lighting, Roofing, windows, insulation?  New air filters or weather strips?  What can you implement with the least costs and most immediate benefits?  Install energy-saving lights bulbs… everywhere.  And while we are all switching to CLF, check out the next generation in light bulbs: LED.

10.  Review all service contracts.  Few properties are out-sourcing the watering of plants anymore but there  are plenty of other places to look for savings.  Example: reduce mowing/landscaping service by 25% if possible without getting over-zealous.  If the mowing crew is cutting the same two-inches of growth from three weeks earlier consider skipping a week.  Or two weeks.  If shaving mowing has limited or no negative consequences on property presentation, then skip.  Consider contracting for a maximum eight to ten mowing’s in the summer months.  Preferably evenly spaced.  This equates to one mowing about every ten days.

Can you think of other ideas to add to this list?  Please comment.

Mr. Wilhoit is the author of two books: How To Read A Rent Roll: A Guide to Understanding Rental Income and Multifamily Insight Vol 1 – How to Acquire Wealth Through Buying the Right Multifamily Assets in the Right Markets.

For information on property management audio courses, books and our live weekly leadership academy, visit PowerHour Books and Courses page at

For 50 hours of  property management audio courses, 3 books and live weekly leadership academy–surf here,

About This Blog
Multifamily Insight is dedicated to assisting current and future multifamily property owners, operators and investors in executing specific tasks that allow multifamily assets to operate at their highest level of efficiency. We discuss real world issues in multifamily management and acquisitions. This blog is intended to be informational only and does not provide legal, financial or accounting advice. Seek professional counsel. We discuss best practices in multifamily management and methods related to how to buy apartment complexes. Our focus is sharing strategies and tactics that can be implemented and measured. For more information, visit:

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{ 5 comments… read them below or add one }

Robert M. Ross December 21, 2014 at 2:22 am

11. Re – bid contracts periodically. I saved $10 in landscaping alone, & $12 on insurance.

12. Create new storage units in inefficiently used areas. I generated $10k annually from that. It’s also tax free as its coming from members in a CID and is used to offset expenses on the budget going forward.

13. Upgrade vending machines and increase the number of them. Find a vendor who will split profits 50/50.

14. Insulate hot water supply and return lines. That is saving about $4k in water and gas combined.

There are so many more. See my list of accomplishments on my website, Condo

Larry Isaacson December 19, 2014 at 6:37 pm

90% of Commercial Property Investors are Overpaying on Income
By Larry Isaacson Tax & Expense Recovery Advisor
The Federal Government has continued, year after year to incentivize those who invest in
Commercial Property. The IRS has established guidelines that, if ignored, cause commercial real estate investors to pay more in taxes than they should.
What guidelines are being ignored by Commercial Property Investors?
Those revolving around Accelerated Depreciation; known in the taxation world as Property Cost Segregation.
According to the IRS, “Cost Segregation studies should be performed by qualified individuals or firms such as those employing personnel competent in design, construction, auditing and estimating procedures relating to building construction.”
Ramifications of Improper Depreciation Allocation
Most commercial property investors do not truly understand the substantial benefits of
accelerated depreciation. This is evidenced by our analysis of thousands of depreciation
schedules over the years. We have found less than 10% of investors are properly depreciating their properties. The most common misconception is, “I am going to get this money anyway”. Is this a true or false statement?
Let’s investigate…
1. Capital Gains vs Ordinary Income Rates
Although the mechanics of these calculations are not always as simplistic as we will be
making it for this example, the short response is – increased depreciation leads to paying
taxes at the capital gains rate as opposed to the ordinary income rate. Since capital gains
rates are likely much lower than the Investor’s income tax rate, they would benefit from
accelerated depreciation.
2. Time Value of Money
Simply put, your dollar is worth more today than it will be in the future. A tax dollar saved today therefore is worth more than a tax dollar saved in the future. Why lock up a tax savings in your property for 27-39 years when you can receive it today?
3. Catch-Up Depreciation
If you have not completed an Engineering-Based Cost Segregation study on your property
that you have held for a period of time, did you know that you can capture your entire
missed benefit immediately? The IRS allows you to complete a 481 adjustment thus
enabling you to catch up all the missed accelerated depreciation into the current tax year.
This provision alone could save you hundreds of thousands immediately!
4. The Power of Cash in hand
You are a real estate “investor”. This means you understand the investing power of having funds in your hand today. Cash today [in the form of tax savings] enables you to invest in additional properties. The benefits of this are exponential and allow continued growth of your investment portfolio.
Correct allocation of real estate depreciation is essential for Commercial Property Investors to effectively manage their tax situation. Are you one of the 90% who are missing out on opportunities that 10% of your competitors are capturing?
Florida Business Advisory (“FBA”), LLC is a nationwide Tax & Expense Recovery firm, with a team of industry experts, engineers, IP attorneys, senior tax consultants and service specialists who have recovered over $300,000,000 for American businesses nationwide. The company conducts a 15 minute business assessment to determine if a business qualifies for any of its programs. Based on those programs a company qualifies for, FBA will guide and show them the monetary benefits they are entitled to receive. According to FBA, if it does not find any savings, it does not get paid. For more information or for a free analysis of your Depreciation Schedule, please send an email to
New for the busy executive, and in less than a minute you can get an idea of your savings.

Thomas Beyer August 6, 2013 at 5:28 pm

Raising rents is the best way to increase NOI. I often find PMs are afraid to bump the rents up as it creates vacancies and more work for them. But the truth is that the TOP LINE benefits property values the most. So, go for that $25 or $75 raise (subject to your provinces or state’s rent control laws, of course).

I also find that using an applicant’s first name builds immediate rapport, and onsite need to be reminded of that until it becomes a habit !

Joe Reinagel June 3, 2013 at 12:29 pm

Property Taxes: Appeal your California property taxes with professional representation. Due to the ongoing real estate recession, property owners are paying 30-40% more than they should be for their property taxes. As property expenses continue to be among the largest expenses for owners, can you afford to not appeal your property’s taxes? For example, a California property may be assessed at $2,500,000 with a 1.2% tax rate, resulting in $30,000 of taxes owed. After successfully appealing the assessed value to $1,500,000, the new taxes would be $18,000 owed. Most states allow property owners to appeal their assessed values and this can easily create $10,000 or more for a property owner every year!

Kurt Boardman June 2, 2013 at 9:00 am

Parking: Proper signage (permit parking only), a permit to hang on the rear view mirror and checking with a towing company, depending on local ordinances can save money and time. Something to look into, some tow companies, when having a contract with a property will wave the pick up fee, this could be as high as $150 in some cities. Proper signage allows the driver to pick up an illegally parked vehicle without someone having to be there to sign a paper. Also, if you can implement a small parking fee ($10 per month per space), one hundred units will bring in a revenue of $1,200 a year, plus tenants that pay will police those that don’t.

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